At Hillewaere Real Estate | Christie’s International Real Estate Belgium, we are looking for a dynamic Office Manager for our office in Ghent.
As a Office Manager, you will be the backbone of the office. You will ensure that files, appointments and client contacts run smoothly and will proactively support the property team.
Do you thrive on supporting a commercial property team? Are you client-focused, administratively strong and do you enjoy bringing structure to a dynamic environment? Do you enjoy helping to build on your colleagues’ success stories whilst ensuring clients have an exceptional experience?
If so, you might just be the colleague we’re looking for.
Where do you make a difference?
File management: You provide administrative support to the estate agents and ensure that files are compiled and followed up correctly, comprehensively and efficiently.
Customer contact: You are a key point of contact for customers via telephone, email and at reception, and contribute to an excellent customer experience.
Diary management: You manage your estate agent colleagues’ diaries and ensure the optimal scheduling of appointments, viewings and follow-ups.
Administrative processing: You gather all the necessary information for sales and letting files and ensure accurate administrative processing.
Estate agent liaison: You support collaboration within the property team and help to bring structure to meetings and operational processes.
Office Management Team: You work closely with the Office Managers from the other Hillewaere offices and contribute to a consistent and professional way of working.
Property and marketing presentation: Thanks to your eye for detail and aesthetics, you help ensure a high-quality and attractive presentation of our property portfolio.
Office organisation: You oversee general office operations and ensure that marketing materials and office supplies are always available.
Benefits
- A fair salary from day one, plus:
- A company car and a bespoke remuneration package via our Flexplan (after 1 year’s service)
- Meal vouchers – Eco vouchers
- Group insurance & guaranteed income
- Hospitalisation insurance and EAP
- Maximum flexibility for a healthy work-life balance
- Exclusive discounts via Benefits@Work | Ekivita by Edenred
Who are you?
Ownership: You take responsibility and have an entrepreneurial mindset.
Experience: You ideally have some initial professional experience in an administrative or support role. Experience in the property sector is an advantage.
Communication skills: You communicate fluently and professionally in Dutch. Knowledge of French and English is a strong asset.
Organisational skills: Planning, structuring and setting priorities come naturally to you.
Customer focus: You are service-oriented, professional and friendly in every interaction.
Independence and attention to detail: You work in a structured manner, think ahead and have an eye for detail.
Digital skills: You are comfortable using standard software packages and quickly get to grips with new systems.
Commercial flair: You understand the needs of a commercial environment and actively contribute to the team’s success.
Positive attitude: You radiate enthusiasm and are a pleasant colleague to work with.
Team spirit & commitment: You believe in collaboration and want to help drive the further growth of Hillewaere | Christie’s International Real Estate Belgium.